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Permission description
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Task
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User
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Notes
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Add booking
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Access
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Booking user
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Overall access permission. Same permissions apply to copying of existing bookings
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Add lease type booking
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Add
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Booking user
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All normal booking permissions will apply if this permission is enabled
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Print generated lease grid
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Print
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Booking user
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Send generated lease grid to spreadsheet
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View
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Booking user
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View lease document
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View
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Booking user
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Print(or email) lease document
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Print
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Booking user
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Add repeat bookings
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Add
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Booking user
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Create a booking to be repeated over multiple dates. All normal booking permissions will apply if this permission is enabled
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Allow new booking before today
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Authorise
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Booking user
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User may backdate bookings to a date before now. This does not apply to updating a booking
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Update booking
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Access
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Booking user
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Overall access permission
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Update booking date
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Update
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Booking user
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The dates the booking is scheduled to start and end
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Update booking time
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Update
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Booking user
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The times the booking is scheduled to start and end
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Update date booking was raised
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Update
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Booking user
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The date the booking was raised on
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Update booking customer
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Update
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Booking user
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Update customer order number
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Update
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Booking user
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Update customer representative who made booking
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Update
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Booking user
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Update customer responsible party
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Update
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Booking user
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Update purpose of booking
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Update
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Booking user
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Update appointed keyholder
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Update
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Booking user
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Update booking pricing
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Update
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Booking user
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Standard pricing is used by default. If overriding is disabled, pricing cannot be updated. 'View prices' overrides this option. Also see permissions in the Customers and Billing module
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Override facility standard pricing on booking
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Update
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Administrator
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If 'View prices' is disabled then override pricing is disabled. This only applies to new bookings
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Override billable units for facility on booking
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Update
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Administrator
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Update booking taxable status
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Update
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Booking user
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This setting will override the default booking taxable status specified in the Admin module. Also see Override tax status on invoice permission under Customers and Billing
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Update booking comments
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Update
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Booking user
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Add subhirable to booking
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Add
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Booking user
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Update subhirable on existing booking
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Access
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Booking user
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Overall access permission. Users inherit self permission(can update if they created the item in the current session)
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Remove subhirable from booking
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Remove
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Booking user
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Users inherit self permission(can remove if they created the item in the current session)
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Override subhirable standard pricing on booking
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Update
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Administrator
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If 'View prices' is disabled then overriding pricing is disabled is not applied. Also see the permissions in the Customers and Billing module
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Override billable units for subhirable on booking
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Update
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Administrator
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View subhirable report
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Access
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Booking user
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Overall access permission
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Print subhirable report
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Print
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Booking user
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Send subhirable report to spreadsheet
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View
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Booking user
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Update member assigned to subhirable on booking
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Update
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Booking user
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Add purchase item to booking
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Add
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Booking user
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Update purchase item on existing booking
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Access
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Booking user
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Overall access permission. Users inherit self permission(can update if they created the item in the current session)
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Override purchase item quantity allocation on booking
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Update
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Booking user
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Override purchase item standard pricing on booking
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Update
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Administrator
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Remove purchase item from booking
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Remove
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Booking user
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Users inherit self permission(can remove if they created the item in the current session)
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View purchase item availability report
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Access
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Booking user
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Overall access permission
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Print purchase item availability report
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Print
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Booking user
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Send purchase item availability report to spreadsheet
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View
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Booking user
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Add member to booking roll call
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Add
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Booking user
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Update member on booking roll call
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Update
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Booking user
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Users inherit self permission(can update if they created the item in the current session)
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Remove member from booking roll call
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Remove
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Booking user
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Users inherit self permission(can remove if they created the item in the current session)
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Remove booking
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Remove
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Booking user
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Removed bookings cannot be reinstated
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Remove all or part of a lease
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Remove
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Booking user
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Removed leases cannot be reinstated
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General access to perform roll call
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Access
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Booking user
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Overall access permission
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Perform and update roll call
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Update
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Booking user
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Print roll call
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Print
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Booking user
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Send roll call to spreadsheet
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View
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Booking user
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Authorise booking
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Authorise
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Booking user
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Revoke booking authorisation
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Authorise
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Booking user
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If the user has Update booking permission but no authorisation revocation permission and the booking is authorised, the user won't be able to update the booking
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Confirm booking
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Authorise
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Administrator
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Update booking confirmation details
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Update
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Booking user
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This supercedes individual confirmation change permissions
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Update booking confirmation date
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Update
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Booking user
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Update customer representative who confirmed booking
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Update
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Booking user
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Update booking confirmation method
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Update
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Booking user
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Update booking confirmation reference
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Update
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Booking user
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Update booking confirmation notes
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Update
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Booking user
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Revoke booking confirmation
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Authorise
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Administrator
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If the user has Update booking permission but no confirmation revocation permission and the booking is confirmed, the user won't be able to update the booking
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View booking summary document, confirmation or quotation
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View
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Booking user
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Overall access permission. Price masking per 'View prices' will be applied
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Print(or email) booking summary document, confirmation or quotation
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View
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Booking user
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Outgoing email must be configured in Administration…System settings. A client email address must be specified on their profile
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View booking status summary
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Access
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Booking user
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Overall access permission
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Print booking status summary
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Print
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Booking user
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Send booking status summary to spreadsheet
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View
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Booking user
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Print facility and daily booking grids
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Print
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Booking user
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Send facility and daily booking grids to spreadsheet
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View
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Booking user
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View customer account status
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View
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Booking user
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Ageing and balance owing on a customer account will be visible to the user
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View customer booking summary
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Access
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Booking user
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Overall access permission
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Send customer booking summary to spreadsheet
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View
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Booking user
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This permission is independent of the permission specifiable in the Customers and Billing module
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Print customer booking summary
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Print
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Booking user
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This permission is independent of the permission specifiable in the Customers and Billing module
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General access to booking document management
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Access
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Booking user
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Overall access permission
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Add document to booking
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Update
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Booking user
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Update booking document description
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Update
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Booking user
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Remove booking document
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Remove
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Booking user
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View assigned booking documents
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View
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Booking user
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Print assigned booking documents
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Print
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Booking user
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View prices
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View
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Booking user
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If disabled, pricing fields(facility, subhirables and purchase items) are masked and locked
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